💕 Day-of Coordination FAQ
All the answers you need about handing off the details and actually enjoying your wedding day.
1. What exactly is Day-of Coordination?
“Day-of” is a bit of a misnomer — it’s more like month-of coordination. We step in about 30+ days before your wedding to finalize all the details you’ve worked so hard to plan. On the big day, we’re there from start to finish, making sure everything runs smoothly while you sip champagne and enjoy the moment.
2. How is Day-of Coordination different from Full Planning?
Day-of Coordination: You’ve handled the planning — we step in for final logistics, vendor coordination, timeline management, and wedding day execution.
Full Planning: We’re involved from the start, helping with venue and vendor selection, design, budget management, and every planning detail.
3. When do you start working with us?
We officially start about 30 days before your wedding, but we’re always available to answer quick virtual planning questions beforehand. You’ll also get access to a shared planning drive to keep on track, right a the time of booking! Once we’re on board, we’ll schedule a kickoff call to get caught up on all the details.
4. What’s included in the Day-of Coordination package?
Heres a link to check out our wedding guide pricing!
5. Will you create our wedding day timeline?
Absolutely! We’ll work with you and your vendors to create a detailed, easy-to-follow timeline for the day, covering everything from hair and makeup to your grand exit!
6. Do you communicate with our vendors?
Yes! we’ll reach out to all your vendors to confirm arrival times, services, and setup needs. On the wedding day, we’ll be the main point of contact, so you don’t have to answer a single “Where should I park?” text.
💐 Wedding Day Logistics
8. When will you arrive on the wedding day?
We are on-site for a minimum of 10-hours. We’ll stay until the end of the reception or until all major events (like cake cutting and dancing) are complete. Together we will decide on the perfect time and place for me to step in!
9. Do you handle décor setup and breakdown?
Yes! We’ll place personal décor items like signage, guest books, table numbers, and favors. We’ll also oversee vendor setup, ensuring everything looks perfect. After the party, we’ll help with pack-up and breakdown. We do not move heavy furniture or tables/chairs exceeding 75 lbs.
10. Will you be there for both the ceremony and reception?
Yes! Typically, we’ll coordinate the ceremony lineup, cue music, and make sure everyone walks down the aisle at the right time. After the ceremony, we’ll head straight to the reception space to oversee the next phase of the celebration. Each couple has a different need for their day-of plans however!
11. What if my ceremony and reception are at different locations?
No problem! We’re pros at multi-location weddings. We’ll create a timeline that accounts for travel time, vendor transitions, and guest flow between venues. You focus on getting married — we’ll handle the logistics. Travel for the wedding is included in our pricing unless otherwise stated.
12. How do you handle rain plans for outdoor weddings?
Rain or shine, your wedding will be beautiful! We’ll work with you and your venue to establish a Plan B ahead of time. On the day of, we’ll seamlessly execute the backup plan if the weather doesn’t cooperate — no last-minute scrambling. There is no one-size fits all answer!
14. Will you coordinate the rehearsal?
Yes! We’ll lead your 1-hour rehearsal, guiding the wedding party through the processional, ceremony flow, and recessional if we can agree on a mutual date/time for this to take place.
15. Do you help with guest management?
Absolutely. We’ll guide guests, answer questions, and make sure everyone’s where they need to be — no confusion, no chaos, no questions for you to have to answer!
17. Do you require a deposit?
Yes, we ask for a 55% retainer at the time of booking to secure your date.
18. Can we add extra services if needed?
Of course! If you need help with tablescape design, additional months of planning, rehearsal dinner management - you name it! We offer a stress-free planning experience.
19. What if my venue has a coordinator? Do I still need you?
Venue coordinators focus on the venue — catering, setup, and house rules. We focus on YOU — managing vendors, personal details, and the flow of the entire day. Especially if you have a non-traditional wedding venue or a ceremony off-site!
20. Do you travel for weddings?
Yes! We’re based in Gloucester, MA, and happily serve the North Shore, Boston, and beyond up a 2-hour travel time (one way)